Many people struggle with converting digital files from one format to another and often find it difficult to find an effective way to achieve their desired result with accuracy. This can lead to feelings of frustration or annoyance at the lack of suitable alternatives for carrying out this task. So, how can you successfully overcome this challenge? And what types of files can be converted?
What is meant by file conversion?
File conversion refers to a digital process that aims to transfer data from one format to another in order to run it through a specific program or to make modifications to it. For example, you can convert a PDF file to a Word document, or convert an audio recording to written text. The file format itself is a standardized method that encodes information and stores it in a particular file, which can be read by specific programs.
The process of file conversion can be compared to language translation. If we have a novel written in English, for example, and it is professionally translated into Arabic, both versions will contain the same information but in different ways. However, if it is translated automatically using a tool like Google Translate, it will suffer from flawed translations that lack the original meaning. Similarly, with file conversion, if it is done automatically, you are likely to lose important descriptive data, or you may end up with poor output, among other problems.
Why do you need to convert files?
Converting files has become more important than ever, especially with the multiple types and formats of files available. Here are some of the key benefits:
File interoperability :
You may receive a document that is not compatible with your computer system, making it impossible to open. This can create what is known as a data silo, where information is only available to one party, causing disruptions and difficulties in your workflow and outputting it correctly. However, file conversion helps you achieve file interoperability; the ability of different companies and systems to work together.
Data storage and size reduction
By converting a file, you can store data in different formats and reduce its size, which means reducing the space it occupies on the hard drive. For example, if you have a collection of audio recordings that you want to transcribe into written text, you can convert them to organized and compact PDF files.
Reading content with different programs
When using a file converter, you can produce copies of similar quality to the original file, allowing the system to identify other programs to run and read them, as well as improve file processing and protection. For example, you can convert the format of an image to another format, open it with your password, and protect it from damage.
Modifying the original file
is one of the most important advantages of file conversion. There are documents that cannot be edited until they are converted to another format. For example, you can convert a PDF to a Word format to make substantial changes or fix technical issues in the original version.
Types of files that can be converted:
Various types of files can be converted from one format to another with high quality, whether they are textual, audio, or visual, such as:
Converting audio files to text:
Converting an audio file to text helps you access information quickly, in addition to the ease of reading the content instead of listening to it. Regardless of the type of audio file, you can convert it to a text document and run it through Microsoft Word or a PDF file reader, or as a PowerPoint presentation. It's worth noting that the majority of programs that convert audio to text do not support the Arabic language or lack accuracy and professionalism, and may not achieve satisfactory results for your expectations.
Converting Video Files to Other Formats
There are many cases where video files need to be converted to different formats, such as images, text, or audio-only. For example, journalists may need to transcribe television interviews and convert them to written news articles to publish on news websites. Some people may also want to convert educational videos to audio recordings in the MP3 format, for instance.
Converting Texts to Different Text Formats
Many people want to convert PDF files to Word, PowerPoint, Excel, and other text formats for various reasons, such as making some modifications to the original file, getting specific parts of the text to add to an engaging PowerPoint presentation, or keeping handwritten texts in digital files in a PDF format, for example.
Converting Texts to Audio Files
Converting texts to audio files has become more popular now, especially with the spread of audiobooks and the increasing popularity of podcasts. Many internet users prefer listening to audios instead of reading texts, and they see it as a suitable way to receive information away from eye strain in written content.
File Conversion Programs
File conversion programs include a list of complex encoding rules specialized in defining the file to reduce the lost meaning and match the converted version with the original as much as possible. In this regard, here are the top 5 file conversion programs.
Speechnotes: An online or offline tool for converting audio files into text, which allows for long and open voice recording, and includes automatic correction and backup to Google Drive.
Renee PDF: A program that supports the Arabic language, and can convert image files into written text in Word, Excel, or PDF documents.
Trint: A good application for converting videos into written text, with the ability to track text and speech through the time periods added to the words.
Ashampoo PDF Pro 2: A tool for converting PDF files to Word and editing and managing them, working on editing and creating pdf file forms, compressing them, and comparing them with each other.
PDF converter: Enables the conversion of Word documents to PDF or any other format, converting all contents of the document such as images, tables, and text into the new format correctly, and allows for merging or splitting PDF files.
How to Convert Files in 5 Steps
Do you have a specific file that is difficult for you to convert to another file format? If so, follow these steps:
Determine the types of files you want to convert
Before starting to convert files, you need to know the type of file you want to convert so that you can identify the effective tools for conversion and achieve your end goal accurately. If you do not specify the type, you will not be able to convert it with the necessary professionalism and precision. Organize and name the files clearly After that, you need to organize and name the files clearly, and prioritize them by creating a list of the most important files you want to convert first before others, while ensuring to keep a backup copy.
specify the purpose of file conversion.
Make your goal clear and direct, identify the main motivations for converting the file, as this helps you to have a preliminary idea of what the data will look like in the new formats. Ask yourself: Do you want to edit a PDF file and can only do so by transferring the data to another format? Is your goal of transcribing audio recordings or TV interviews into text to publish them as reports and articles, or to put them in a presentation or save them in another text format?
Choose the format you want to convert to.
Once you know the file type and have identified the purpose of the conversion, it becomes easy to choose the appropriate formats you want to convert to. For example, if your goal is to produce an audiobook instead of a written book, you will convert it to an audio file format such as MP3, WAV, or WMA. But if you need to keep paper lectures in digital form, you will change them to a document in DOC or PDF format, and so on.
Check out file conversion services
Some people rely entirely on file conversion software to transfer their information and data to new formats, and this is a grave mistake, especially if those applications do not support their file types, resulting in outputs that lack the required quality and accuracy, and miss out on smoothness and clarity despite subscribing to paid versions of these programs.
Fortunately, you can now convert your files to other formats and types with high quality by relying on file conversion services provided by specialists and professionals in file conversion on Khamsat, the largest Arabic marketplace for buying and selling microservices. Whatever types of files you want to convert, professionals will be able to meet your needs easily and with extreme accuracy. All you have to do now is to check out these services and choose the appropriate one for your needs.
Choose the appropriate file conversion service
To choose a suitable file conversion specialist, you need to study the available file conversion services that meet your needs, read their details carefully, check their ratings, and create a list of the best providers of these services. You should also look at the advanced services, examine the certificates of previous customers who have dealt with these sellers.
Once you have chosen the best sellers, start communicating with them through the messaging feature provided by Khamsat to explain your needs, requirements, and discuss what you want to accomplish, and then purchase the service. To get the best result from the seller, follow the workflow with them closely to reduce the likelihood of modifications after completing the service.
What is the cost of file conversion?
File conversion services on Khamsat start at a minimum of $5 and can increase depending on several factors. The most important of these factors are:
Service requirements: Is converting a 60-minute audio file to text equivalent to transferring a handwritten page to a Word file? Of course not, the former requires significant time and effort and naturally requires a higher budget.
Experience of the file converter: When purchasing a service from an expert seller who has sufficient skills in file conversion and possesses quick wit and problem-solving abilities, the price will be higher than a service provided by a beginner seller.
Service delivery time: The price of the service may increase based on the specified delivery time. The faster you need to convert a file, the more likely you will need to collaborate with a professional and fast executing seller to meet your needs within the specified time.
Therefore, file conversion is a difficult and complex process that cannot be dispensed with and requires professional specialists in data transfer to other formats to ensure accuracy and professionalism. Automated programs are often time and money-consuming and will not provide the required quality. It is better to collaborate with a file conversion expert to achieve your desired goals
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